UNICON OUTSOURCING OFFERING EDM-ASSISTED ACCOUNTING.
We offer to set up and maintain a business process ensuring a failure-free and cost-efficient financial function in terms of client-counterparty relations.
We are open to work with different systems in case your company has restrictions regarding EDM provider selection or has already set up the process. If no EDM has been implemented yet, we will pick up a model that factors in the experience with the system that we gained from partnership with our clients in diverse sectors who use this tool for document management with their counterparties and for their in-house document approval process.
UNICON OUTSOURCING:
1
PROVIDES SUPPORT WHEN CONNECTING TO THE SYSTEM AND OBTAINING THE ELECTRONIC DIGITAL SIGNATURE
2
EXAMINES THE PROCESSES AND SETS UP THE SYSTEM IN ACCORDANCE WITH THE COMPANY’S REGULATION
3
SETS UP THE DOCUMENT APPROVAL PROCESS INVOLVING MULTIPLE OFFICERS AND BUSINESS UNITS
4
AUTOMATES THE DOCUMENT APPROVAL PATH AS APPROPRIATE
5
AGREES UPON TRANSITION TO EDM WITH COUNTERPARTIES IF THE COUNTERPARTIES USE A DIFFERENT EDM SYSTEM, SETS UP EXCHANGE ROAMING BETWEEN THE SYSTEMS
PATH ROUTING
Generating the
document
document
Unicon Outsourcing
Approving the
document
document
Head of Client’s business unit
Having the
document signed
by the General
Director
document signed
by the General
Director
Client / Unicon Outsourcing under power of attorney
Sending the
document to
the counterparty
document to
the counterparty
Unicon Outsourcing
Archiving
the document
the document
Unicon Outsourcing
TRANSITION PROCESS
Launching
regular
exchanges
regular
exchanges
Inviting the
counterparties to
exchange
documents
via EDM
counterparties to
exchange
documents
via EDM
Client
Making
the decision
the decision
Preparing
documents
documents
Obtaining the EDS
(electronic digital signature)
(electronic digital signature)
Unicon Outsourcing
Purchasing
the module
the module
Setting up
the module
the module
Signing an
additional
agreement with
counterparties
additional
agreement with
counterparties
Inviting the
counterparties to
exchange
documents
via EDM
counterparties to
exchange
documents
via EDM
Launching
regular
exchanges
regular
exchanges
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BENEFITS OF UNICON OUTSOURCING
ELECTRONIC ARCHIVE OF DOCUMENTS
No need to create a separate document management system and incur the costs of a paper-based archive by creating, processing, forwarding, and retaining hard copies.
FASTER APPROVAL PROCESS
Process transparency even in case of multiple approval stages involving multiple business units.
MINIMUM NUMBER OF ERRORS
User-friendly search engine, option to keep track of the dates and responsible persons, minimum risk of losing documents.
Alena Gatina
Finance Manager at Nissan
“Upon transition to electronic document flow which has also included processing of expense reports, total control of expenses became the most important advantage for us. Besides, expenses on paper document flow, like courier services, archiving, etc., have reduced. The company management gained full access to information on each document and its processing stage. Changes in the document flow system gave rise to the optimisation of quite a number of processes in the company work.”
Success stories
The partial outsourcing of accounting,the processing of advance payments reports
Energyst Rental Solutions
Accounting, Payroll and HR Administration services and Chief accountant
Nissan Manufacturing Rus
Automation of expense reports processing
