Employee’s personal account with HREDF — services Unicon Outsourcing
A personal account is a self-service tool for employees to quickly resolve HR issues. Our solution was created on the basis of 1C with the ability to connect the HR electronic document flow (HREDF) function.


Personal account with HREDF benefits are:


50%

reduction of communications between employees and HR department

100%

reduction ofsignatures, filing and storing documents concerning HREDF enabled processes

0
calculation errors  


Our solution will allow you:

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To set upthe workflow for remote operation of the company
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To reduce the cost of creating, executing and storing documents

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To prepare internal documents regulating EDF in the company in accordance with the Labor Code of the Russian Federation

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To get a convenient online tool for approving and signing documents
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To create an electronic archive with 24/7 access
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To integrate EDF solutions with the accounting system
 

The Employee self-service provides for:

  1. Viewing and downloading for any period 24/7

  2. Employees can see their personal data and can promptly submit a request for their change/addition

  3. The tool allows employees to choose the type of reference information, determine the urgency of issuing and track information about the status of the request

  4. Simplified procedure for agreeing upon business processes with the manager (request for a business trip, vacation, absence from work, overtime, etc.)

  5. Remaining leave days and used leave days may be viewed at any moment

  6. Local normative acts may be viewed and signed with electonic signature

The tool implements electronic document flow and employees can sign HR policies, applications and orders for vacation, time off and business trips with an electronic signature which reduces the number of documents in paper form.  Depending on the role the interface of the personal account changes for employees and managers of the company.

Advanced manager's functions allow to:

  1. The manager can approve employee’s requests or reject them

  2. The manager can control the remaining leave days for current or future period

  3. The manager can appoint deputy employees and give them rights to agree upon requests

  4. The manager can plan and approve vacation schedules, control the planned rest of leave at the end of the year, see the compliance with the plan-fact on the Gantt chart when their subordinates use vacations.

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  • What is included in our solution
  • Stages of implementation of personal account and HREDF

  • Employee Self-service tool with HREDF on 1СZUP3.1

  • Set of documents regulating the use of electronic HR workflow in the company in accordance with the Labor Code of the Russian Federation

  • Electronic archive of orders and applications 


  1. Optimization of HR workflow. We will describe the HR processes that are translated into the format of electronic document management, define the forms and schemes of interaction and coordination of electronic documents. We will analyze all the documents used in personnel processes, assess their necessity and sufficiency, suggest ways to optimize current business processes, taking into account the possibilities of solving a personal account with HREDF.

  2. Regulatory framework/regulatory procedures and electronic signature. We will provide a ready-made set of documents for a legitimate and safe transition to electronic interaction (LRA, Addendums to Labor Contracts), arrange for employees to receive an electronic signature.

  3. Technical solutionWe will upload and set up the organizational structure, users, type of their access and signing rights, document templates.  We will send the necessary instructions and teach your employees how to use a personal account with a digital signature.

Now is the best time to switch to HREDF
  • HREDF is already permitted for participants in the experiment under 122-FZ and companies with remote employees
  • In 2021 the experiment of the Ministry of Labor will be completed and changes will be made to the LC – HR electronic document flow will become available to all companies.
  • Digitalization and remote work have become normal for the business, and a personal account with HREDF is an excellent way to interact with employees on all HR issues.
Why our clients have already chosen personal account with HREDF function

  • Effective

Reducing the labor costs of employees and HR specialists saves the company hundreds of thousands of rubles a year.

  • Reliable

Electronic documents are not lost or damaged, and an electronic digital signature guarantees the stability of information from the moment of signing.

  • Fast

Documents are sent instantly from the initiator to the approvers.  The time for processing and approving documents is reduced by about 5 times. HR documents can be signed wherever there is internet access.

  • Safe

Electronic documents are stored on secure cloud servers. Modern encryption technologies are used when a document is being signed. 

  • Environmentally friendly

Saving costs on paper and office supplies.

Benefits of Unicon Outsourcing’s Employee self-service

SATISFIED EMPLOYEES

It’s convenient for employees to create requests, fill out necessary documents, view data, and request reference information without additional paper documents and signatures

TRANSPARENCY AND CONTROL

Flexible settings of agreement process chains and reports allow the manager to easily manage the process

LESS ERRORS — LESS COSTS

Automated data transfer processes and check reports reduce calculation errors

Success stories

Rockwool

Payroll, Employee Self-Service

IHG

Complex accountancy and HR services for a hotel business

Hipra

Payroll, HR administration, labour safety

Employee self-service is a personalized 1C application. It simplifies the procedure for coordinating requests and reduces the burden on the HR department and Accounting. Flexible process settings, automation of data transfer and built-in quality control system reduce the impact of the human factor and the number of errors.

The tool includes an electronic document management system and employees can sign statements and vacation orders, time off and business trips with an electronic signature, which reduces the number of documents in paper form. Employee self-service implementation is accompanied by regulation and an agreement with an employee that regulates the use of electronic HR document management in the company in accordance with the Labor Code of the Russian Federation.

  1. Unicon Outsourcing
  2. HR Administration Services
  3. 1C Employee self-service
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