PAYROLL AND HR ADMINISTRATION

We provide digital solutions for employees: self-service tool, HR electronic document management, HR-bot

We automate routine processes and operations, optimize the cost of a function and reduce errors

We successfully pass inspections of the Labor Inspectorate and minimize risks in the event of difficult situations with personnel

Our services include:

Calculation of salaries, advance payments and other compensation payments as stipulated by Russian Law
Calculation of personal income tax and social contributions
Reporting: pay slips, pay records, sick leave payroll calculations, business trip calculations, records for banks, summary tax statements, etc.
Distribution of individual payslips in printed or electronic form, or posting them online
Preparing bank files for revenue payments and transfer orders for tax payments to be uploaded in bank/client systems
Preparing uploads of payrolls in accountancy software (1S, SAP, Microsoft Axapta, etc.)
Preparing, submitting and maintaining mandatory reports for Tax Inspection, Social Insurance Fund, Pension Fund, and Goskomstat of Russia (State Statistics Committee of Russia)
Preparing documents for in-house and on-site audits of personal income taxes and insurance fees, as well as appeals on audit statements for the period of Unicon Outsourcing servicing

Analyzing business processes and organization of the HR department’s operations (if needed)
Setting up HR recordkeeping from scratch or developing recommendations for optimizing existing work schemes
Consulting on labor legislation issues
Organization of HR workflow and developing local regulations for work relations
Setting up IT systems for HR administration and integrations with corporate HRM systems such as Workday, SAP etc.
Maintenance of personnel records and documents
Organization of personnel electronic document management

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WE ALSO HELP WITH:

MIGRATION RECORDS

We help with paperwork for foreign citizens: work permits, work visas, temporary residence permits and residence permits. We will track deadlines for extending documents and help you avoid significant fines.

MILITARY RECORDS

Restoration, organization of military registration, formation of reports. Checking of the necessary documents, creating notifications for informing the military commissariats about the employees who are not registered with the military, but are obliged to be, etc.

Labor Safety

Development and implementation of labor safety measures, preparation of all required documents, employees' training on labor safety issues, organization of medical examinations, investigation and record of accidents at work.

IT SOLUTIONS FOR PAYROLL OUTSOURCING AND HR ADMINISTRATION:

1C Employee self-service

─ Payslips (viewing, communications with a payroll specialist)
─ Requesting reference information
─ Automated business process of applications approval (for a business trip, vacation, absence from work, overtime, etc.)
─ Viewing and editing personal data
─ Controlling o of employees’ vacation time usage and leftovers (for managers)
─ Appointing deputy employees for absence time (for managers)
HR ELECTRONIC DOCUMENT MANAGEMENT

HR processes with an electronic digital signature in your employee self-service:
─ Acknowledgment with HR policies and procedures
─ Vacation applications (application, order)
─ Applications for weekend work and overtime work (notice, order)
─ Applications for absence from work (application, order)
─ Applications for business trips (order, service assignment)
HR-bot in Telegram

─ Issuing payslips
─ Calculating the number of days off left for holiday leave
─ Calculating the benefits an employee is due as outlined in the company's HR policy
─ Information upon request in PDF format, including documents such as policies, instructions, regulations, and the company's internal calendar
Portal for outsourcing management

─ Receive up-to-date data at any time and on any device
─ Collaboration on documents
─ Saving resources during a tax audit: all documents are in electronic form on the portal
─ Roles with differentiation of rights by folders
─ Setting up personal views and alerts
─ Calendar with tasks, discussion board, convenient search, service folders, feedback
Web timesheet

The solution is suitable for enterprises with a cumulative record of working hours, as well as other companies with a shift schedule, continuous production or an extensive regional structure.

SOFTWARE PLATFORMS

Support

Integration

ADVANTAGES OF THE UNICON OUTSOURCING SOLUTION

High quality

Quality management according to ISO 9001: 2015. Internal control quality of the system, KPI.

Reduced audit costs

Unicon Outsourcing certified to SSAE 18 and ISAE 3402

Confidentiality

Information security system in compliance with ISO 27001: 2022 and FZ-152.

OUR PROJECTS

SCHNEIDER ELECTRIC

International Project for Payroll Calculation in BOSS-Kadrovik System for 12 000 employees

ROCKWOOL

Transfer of calculation and HR administration functions from AXAPTA to 1C, automation of processes, exchange of HR data with Workday, implementation of timesheet