We render payroll accounting services to all enterprises of 10 to 15,000 employees. Every year, we prepare upwards of 540,000 payslips.
Payroll services
100% PAYROLL ACCOUNTING OUTSOURCING FOR A COMPANY’S EMPLOYEES,
in addition to other compensation payments, tax and insurance deductions, preparation, submittal and maintenance of reports for tax authorities, social insurance funds and pension funds, undergoing fiscal inspections, and maintenance of IT payroll systems.
PARTIAL OUTSOURCING OF PAYROLL ACCOUNTING
And other compensation payments for some of the company's employees. Sometimes, for some reason, the company's management considers it inappropriate to outsource the payroll functions for all employees of the company, but does not want to give information about the salaries to the HR department, for example, of top managers. In this case, it is possible to outsource the calculation of compensation for only a part of the specialists.
We provide a web portal for our customer’s employees and post payslips thereon. Each employee has their login and password, with access rights strictly specified for each group of users. It guarantees continuity of data privacy. Customer’s employees also may ask questions about their wages and other payments and request different types of certificates through the web portal.
ANALYZING BUSINESS PROCESSES IN PAYROLL CALCULATION AND DEVELOPING THEIR OPTIMISATION PLANS
We interview your employees, analyze existing accounting documents and HR policies, describe business processes, find weaknesses and give recommendations on what can be improved.
Full payroll accounting is the most popular service among our customers.
What does it cover?
CALCULATION OF WAGES AND OTHER COMPENSATION PAYMENTS AS STIPULATED BY RUSSIAN LAW
Calculation of personal income tax and social deductions
Reporting: pay slips, pay records, sick leave payroll calculations, business trip calculations, records for banks, summary tax statements, etc.
Sending payroll slips in printed and electronic form, or posting them online
PREPARING BANK FILES FOR REVENUE PAYMENTS AND TRANSFER ORDERS FOR TAX PAYMENTS TO BE UPLOADED IN BANK/CLIENT SYSTEMS
PREPARING UPLOADS OF PAYROLLS IN ACCOUNTANCY SOFTWARE (1C, SAP, MICROSOFT AXAPTA, ETC.)
Preparing, submitting and maintaining mandatory reports for tax authorities, social insurance fund, pension fund, and Russia’s State Statistics Committee
Preparing documents for in-house and on-site audits of personal income taxes and insurance fees, as well as appeals on audit statements for the period of Unicon Outsourcing servicing
ESTIMATED VALUE OF BASIC PAYROLL ACCOUNTING SERVICES
| Number of employees | Costs per month, RUB |
| up to 3 employees | 9 900 |
| up to 10 employees | 16 800 |
| up to 25 employees | 29 200 |
| up to 50 employees | 43 600 |
| up to 100 employees | 61 800 |
| More then 100 | Additional estimate is required. |
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IT SOLUTIONS FOR YOUR BUSINESS
- MyPayslip Web Portal
- Payslip HR-Bot
- Portal for Outsourcing Management
- Request System
- Web Timesheet
An Internet-Portal for employees to quickly resolve payroll issues.
The solution allows to:
- view and download payslips for any period
- request statements
- ask questions direclty to payroll specialists
The HR-Bot is a convenient service that helps employees gain access to the HR information and payroll data they need.
The solution allows to:
- obtain information on vacation, i.e. the number of remaining vacation days, calculation of vacation payments, vacation schedule
- issue payslips (both for the current and previous months)
- display files in PDF format, including such documents as policies, instructions, regulations, and the company’s internal calendar
- calculate the benefits an employee is due as per the company’s HR policy
- request personal income tax form (Form 2-NDFL)
A cloud space where the communication between the client and service team takes place. This tool allows users to exchange documents, track changes thereof, set and monitor tasks.
The solution allows to:
- share documents
- store files in a digital archive
- set tasks and track the progress thereof
- communicate with the service team
- quickly find the information you need
- provide feedback
A tool based on MyBPO portal allowing for setting and monitoring tasks associated with payroll calculation and HR administration services requested by the customer’s authorized employees. The solution allows to streamline data submission, monitor tasks in real time, minimize additional communication, thereby increasing the transparency of process control and ease of interaction.
The solution allows to:
- have an integrated workspace available 24/7
- maintain an up-to-date list of current tasks
- sort, filter, and group tasks by date of creation, title, and other parameters
- receive quick feedback on requests
- set automatic reminders for tasks with expiring due date
- generate regular reports for control of deadlines and requests processing time
Timesheets are intended for the companies that record total hours worked or feature a shift schedule, continuous operation, or regional branches.
The solution allows to:
- create, adjust, and monitor schedules for compliance with the Labour Code of the Russian Federation
- coordinate approved individual schedules and timesheets with managers
- create printed versions of work schedules, changes in schedules, and timesheets
- automatically control the compliance of personnel records with 1C data
- track all work time deviations in timesheets online
- create and adjust time sheets as per the predetermined list based on approved individual work schedules (or estimated work schedules established during hiring/transferring the employee)
- appoint replacement timesheet keepers
Why outsourcing payroll accounting at Unicon Outsourcing
Uniform employee load distribution and the effect of scope-related savings allows Unicon Outsourcing to keep prices low
Absence of human factors: data on your employees’ revenues will remain unknown to anyone but authorised specialists
Unicon Outsourcing is the first outsourcing service provider in Russia to receive a combined report on these two standards. Our clients can reduce their audit costs.
Head of HR Department for Russia and Eastern Regions Ericsson
"Unicon Outsourcing is our active and reliable partner since 2013. It provides a wide range of services in outsourcing HR management and payroll calculation. The company has been rendering professional services during this period. The expertise of Unicon Outsourcing specialists assures high quality of the services rendered."
Success stories
Payroll accounting for 12 000 employees
OBI
Payroll outsourcing for 5500+ employees
InterContinental Hotels Group
Accounting, HR and payroll outsourcing
