ELECTRONIC EMPLOYMENT RECORD BOOKS
Starting 01 January 2020, transition to electronic employment record books was launched. New Article 66.1 has been added to the Labour Code of the Russian Federation titled «Employment History Records».
Over the course of 2020, the employed will have to choose the method for compiling employment records: either a paper-based employment record book or document titled Employment History Records.
Federal Law No. 439-FZ dated 16 December 2019 «On Amendments to the Labour Code of the Russian Federation in the Part of Compiling Employment History Records in Electronic Form»
The period for notifying the employees of the need to choose the format of the employment record book has been extended. According to the new rules, the employer must notify the employees through 31 October 2020.
The Decree enters into force on 23 June 2020 and will remain in force until 31 December 2020. Previously, the notification period was set to expire on 30 June 2020 in accordance with Clause 4, Part 1, Article 2 of Federal Law No. 439-FZ dated 16 December 2019.
In addition, the employer is now free to choose the employee notification method at its sole discretion. The employer must specify this method in the relevant by-law.
Decree No. 887 of the Government of the Russian Federation dated 19 June 2020 «On Peculiarities of Legal Regulation of Employment Relations and Related Matters in 2020»
EMPLOYEE’S EMPLOYMENT HISTORY RECORDS
Form STD-R was approved on 01 March 2020. Instead of a paper-based employment record book, the employee choosing not to keep one will receive the Employment History Records as per Form STD-R from the employer. The Employment History Records as per the form referred to above shall be issued at the employee’s request or upon termination of his/her employment. The employer may issue the Employment History Records as per Form STD-R either in hard copy or in electronic form. The format shall be selected by the employee.
Order No. 23n of the Ministry of Labour of Russia dated 20 January 2020 «On Approval of the Form of Employment History Records to be Issued by the Employer to the Employee, Forms of Employment History Records to be Retrieved from the Information Resources of the Pension Fund of the Russian Federation, and Procedure for Filling Them out» (as amended on 07 March 2020)
RETENTION PERIODS FOR HR RECORDS
The retention periods for corporate HR records were amended effective from 18 February 2020.
Order No. 236 of the Federal Archival Agency dated 20 December 2019 «On Approval of the List of Standard Administrative Archival Records Generated by Central Government Authorities, Local Self-Government Authorities, and Entities in Their Activities Specifying the Relevant Retention Periods»
ELECTRONIC DOCUMENT MANAGEMENT
Employers are invited to take part in an experiment providing for converting HR records (e.g., employment contracts, appointment and dismissal orders, vacation schedule) in electronic format. The experiment will last through 31 March 2021.
Federal Law No. 122-FZ dated 24 April 2020 «On the Experiment Providing for Use of Employment-Related Documents in Electronic Form»
«WORK IN RUSSIA» WEBSITE
These Rules have been adopted by the Government of the Russian Federation to deliver the government guarantees to ensure Russian citizens’ constitutional rights to work and social security against unemployment. Employers have been placed under an obligation to furnish the employment information to the Information and Analytical system: All-Russian Database of Vacancies «Work in Russia» in a timely manner. The Rules came in force starting 13 April 2020 and will remain in force until 31 December 2020.
Decree No. 486 of the Government of the Russian Federation dated 12 April 2020 «On Approval of the Temporary Rules for Employers or Individual Entrepreneurs to Furnish Information on Entity Liquidation or Cessation of Business, Entity Headcount or Staff Reduction/Individual Entrepreneur and Potential Termination of Employment Contracts, and Other Employment Information to the Information and Analytical System: All-Russian Database of Vacancies «Work in Russia»
CANCELLATION OF CHILDCARE ALLOWANCE
The Edict on cancellation of the childcare allowance of RUB 50 payable to mothers (or any other family members taking care of a child) officially employed by enterprises, institutions, and entities irrespective of legal form and servicewomen on childcare leave for children under 3 y.o. was effectively cancelled from 01 January 2020.
Edict No. 570 of the President of the Russian Federation dated 25 November 2019 «On Amendments to Edict No. 606 of the President of the Russian Federation dated 07 May 2012 «On Measures to Implement the Demographic Policy of the Russian Federation»
REGISTRATION WITH MILITARY AUTHORITIES
Starting 18 February, employers must issue a certificate as per designated form to make sure that the employee gets registered with military authorities at the place of stay upon appointment or dismissal.
Decree No. 103 of the Government of the Russian Federation dated 06 February 2020 «On Amendments to the Military Registration Regulations»
FINES FOR NON-COMPLIANCE WITH MILITARY REGISTRATION REQUIREMENTS
The Code of Administrative Offences of the Russian Federation has been amended by Federal Law No. 132-FZ dated 24 April 2020 as follows: the fines for individual violations of military registration requirements were raised effective from 05 May 2020.
Federal Law No. 132-FZ dated 24 April 2020 «On Amendments to the Code of Administrative Offences of the Russian Federation»
DRIVERS’ WORK AND REST SCHEDULE
New work and rest schedule for drivers of trucks over 3.5 tons and buses were adopted effective from 01 January 2020.
The new rules limit the time to be spent by truck and bus drivers operating the vehicles. Truck and bus drivers must have rest for at least 45 minutes per 4.5 hours of work.
Decree No. 1733 of the Government of the Russian Federation dated 20 December 2019 «On Amendments to the Traffic Rules of the Russian Federation»
FOREIGN EMPLOYEES
Foreign employees do not have to renew the documents expiring in the period from 15 March through 15 September. In particular:
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Visa;
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Temporary residence permit;
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Permanent residence permit.
These temporary measures shall be in effect from 15 March to 15 September 2020.
Edict No. 274 of the President of the Russian Federation dated 18 April 2020 «On Temporary Measures Intended to Settle the Legal Status of Foreign Citizens and Stateless Persons in the Russian Federation» (as amended by Edict No. 392 of the President of the Russian Federation dated 15 June 2020)
Guarantee for employees working in areas of far north and similar territories
These temporary measures shall be in effect from 23 June 2020 to 31 December 2020.
If employees didn’t exercise the right to compensation of travel to the place of leave and back and baggage charges due to restrictive measures to prevent the spread of COVID-19, they can realize this right in 2021.
Decree of Government of Russian Federation No. 887 dated 19 June 2020«About the legal regulation of labor and other relations directly related to them» dated 19 June 2020
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