Head of the project team of
the HR
administration department
All employers in the Russian Federation must maintain military records of their employees. This obligation does not apply only to individual entrepreneurs, even if they have employees.
The following people are registered by the military authority:
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Those subject to military conscription are all men aged from 18 to 30 who have not served in the army and are not in the reserves.
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Persons liable for military service are all citizens who are in the reserve of the armed forces of the Russian Federation. These include former military personnel who completed military conscription or contract service, as well as those who received a deferment and women with a military specialty.
Military registration at the place of work implies that the organization must provide the military registration and enlistment office with information about employees subject to military registration, the changes, including their personal data, registration or termination, and hanbd down draft notices. This process applies to all registered personnel, regardless of the form of employment - secondary job, part-time or remote work.
Military registration of remote employees
The labour activities of remote workers are regulated by the Labour Code of the Russian Federation. In Art. 312, which establishes the rules for their hiring and documents’ execution, does not contain any special instructions. There are also no exceptions in the Law on Military Duty or the Regulations on Military Registration for those who work remotely. Therefore, they are subject to the same requirements as other personnel.
Basic principles of maintaining military records for remote employees:
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When hired, all employees must provide the appropriate documents: an army draft card, a military ID, or a certificate if there is no ID. If an employee is in another city, he can provide them electronically or send notarized copies by registered mail.
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Personal registration is carried out by an authorized department - the military commissariat or local government bodies at the employee’s place of residence or stay. You cannot demand a remote employee to be registered at the military registration and enlistment office at the location of the company.
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The employer sends information about its new employees subject to military registration to the appropriate military registration and enlistment office within 5 days. If someone resigns, this must also be reported within the specified time frame.
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The organization maintains personal cards for each employee subject to military registration. All cards are stored in the manner required by law. If for some reason a person is deregistered, his card is removed from the files and stored separately.
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It is necessary to monitor the relevance of personal information about employees - enter data into their cards about changes in marital status, place of residence, education, etc. You also need to notify the military registration and enlistment offices within 5 days.
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Data accuracy checks are carried out annually with both military registration and enlistment offices and personnel. If the military registration and enlistment office to which the employee working remotely is assigned is located in another city, the reconciliation is carried out by mail.
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Every year, the enterprise submits to the military registration and enlistment office a report on Form No. 18 (company military registration card) and a work plan for military registration and reservation (if the organization is subject to reservation). The authority may also request reporting on other forms, for example, No. 6, which indicates the number of working and reserved citizens who are in the reserve.
Military registration of remote workers located abroad
If an employee plans to travel abroad for more than 6 months, then he must be removed from the military register at his place of residence. According to Art. 10 of the Federal Law “On Military Duty and Military Service”, this is not the responsibility of the employer, but of the citizen himself.
To do this, he must personally appear at the military commissariat, write an application, hand over his military ID and receive a certificate of deregistration. This certificate must be provided to the employer for the appropriate mark in form No. 10.
